HOA Minutes/ Notes: 05-23-2017

Hunter’s Ridge Owners Association, Inc.
Board of Directors Meeting
May 23, 2017 at Kingdom Management

I. Call to Order, Roll Call of Board Members – The meeting was called to order at 6:34 p.m. by President Calvin Rollins. Also present were Vice President Jennifer Maki, Treasurer Kathy Grossman Secretary Bruce Sherman, and Director William Daughtry. Diane Coelho represented Kingdom Management and several homeowners were present.

II. Approval of prior Meeting Minutes – Bruce motioned to approve the April 20, 2017 Minutes as presented. Kathy seconded the motion and it carried unanimously.

III. Financial Update – Diane shared that the HOA has collected 90% of budgeted assessments. There are twenty-three owners past due including four owners who haven’t paid prior year assessments. All owners are in collections. Calvin inquired about the status of those in collections with McCabe Law. Diane will follow up. Calvin also inquired about collecting from the fence vendor who stole money from the HOA and went to jail. Diane will follow up with McCabe Law. Calvin noted that ARB requests would not be approved if annual assessments have not been paid.

IV. Violation Report & Rules and Regulations – Diane shared the current violation report with all Board Members and noted that several owners were scheduled to be fined; however, there is no Fine Appeals Committee in place. Residents and the Board of Directors exchanged ideas about street parking and updating the rules and regulations. After several discussions, Diane was directed to obtain a legal opinion from Crabtree Law to confirm that the current rules and regulations are enforceable – as they include items not mentioned in the Covenants and Restrictions. There were complaints about college kids having parties. Calvin will provide the name of the fraternity to Diane and she will make a formal complaint with UNF. There was discussion about people driving too fast and/or recklessly through the community. It was suggested that concerned homeowners call the JSO to alert them to the problem [not sure if this should go here or in the New Business section]..

V. Old Business
A. Board Terms – Kathy motioned to amend the Bylaws to include staggered terms for Board Members. Each Board Member will now serve a two-year term. Calvin,               Kathy, and William’s terms will expire next year. Jennifer and Bruce will serve until 2019. Calvin seconded the motion and it carried unanimously.
B. Fines – Ray Barr and Lorraine Hjelm volunteered to serve on the Fine Appeals Committee. Lorraine wanted to be the back-up in the event one of the members                   could not make it. William motioned to appoint them and Bruce seconded the motion. It carried unanimously.
C. Monument Sign – Calvin motioned to provide Jennifer with a maximum $20,000 budget for two new monument signs. She will provide three designs and three                 bids from different sign companies at the next meeting. Kathy seconded the motion and it carried unanimously.

VI. New Business – Diane will include an article about street parking in the newsletter to encourage residents to refrain from parking in the street. Residents will be encouraged to call JSO when they think it is a hazard for emergency vehicles to drive through.

VII. Adjournment – With no further business, the meeting adjourned at 8:45 p.m.

Prepared by T. Diane Coelho, Community Association Manager
Recommended for Approval by Bruce Sherman, Secretary

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